Tournament timings and automations
Time and automation configuration
This block defines the rhythm of the tournament and the way in which the platform accompanies that rhythm. It's not just about activating automations: it's about deciding how much direct control the organization wants to retain and how much it wants to leave ready for the tournament to move forward without hindrance.
Where to configure
- Can be left ready from the tournament creation wizard.
- Can also be fine-tuned later from the tournament's Automation and Timing panel.
- The important thing is that these decisions are made before entering the sensitive section of the game.
What it really is for
- Makes the tournament rhythm visible in the operating bar.
- Reduces forgetfulness and repetitive manual transitions.
- Helps players, administrators, and the public understand why the tournament is waiting, playing, reviewing, or ready to move forward.
Key timing settings
- Minutes to start round: is the wait between creating the round and actually opening it. It is used to review pairings, locate tables and order the players.
- Absence tolerance: defines how long an confirmed presence is expected before resolving absences or startup issues.
- Minutes of review: gives a small window to review results before formally closing the round.
- Pause between rounds: marks the operational break between an already closed round and the next round to be created.
Tournament Automations
- Auto start round: avoids having to manually open each round when its time comes.
- Auto close round: advances the event when the review no longer detects pending issues.
- Auto create next round: chains the preparation of the next competitive block.
- Auto close tournament: ends the event when the last round has completed its cycle.
A key idea
Automate does not mean losing control. It means letting the platform do the predictable on its own and reserving human intervention for the delicate: complaints, complex absences, changes of pace or sensitive sporting decisions.
Confirmation of Attendance
- If active, the round uses an availability pre-read before starting.
- The administration can still mark presences and absences manually from the player list.
- It is recommended when the tournament needs visible confirmation before starting play.
What changes for the administrator
- Attendance stops being an assumption and becomes an explicit reading layer.
- The operating bar and the round are better understood because the system knows if it is waiting for play or resolving availability.
- When someone is absent, the decision between keeping the current draw or redoing it makes immediate sense.
Continue Round
- It is the default option.
- If before starting the round you mark someone as absent, the round draw remains as it was created.
- When executing Start round, the affected matches are terminated due to absence and the rest of the round continues.
- It is appropriate when the assembly is already considered correct and you do not want to alter the overall draw due to one or more specific absences.
Reset Round
- If there are absences before starting the round, the system does not blindly preserve the original draw.
- When executing Start round, the open round is discarded, those absent go to Out and that same round is created again with those who are available.
- The round number is retained as the expected competitive phase, but the tables and pairings may change.
- It is appropriate when the absence alters too much the sporting sense of the original assembly.
Operational bar reading: if the bar shows Waiting for start of round {n} and before that moment you mark an absence, the consequence is not only seen on the player's record. It will be seen in the behavior of the following button Start round. With Continue Round, the table is preserved and some matches will be closed due to absence. With Reset Round, the system rebuilds the draw before play begins.
General flow sequence
- First the tournament is ready to create the corresponding round.
- Then the round goes on hold until its start time arrives.
- Then the round moves into play and table tracking begins.
- Later comes the review, the closure and the pause before the next block.
- Finally the next round is created or the tournament is closed.
When should it be automated
- When the event has fairly predictable schedules.
- When the organization wants a more continuous and less manual rhythm.
- When there is enough personnel to intervene only in exceptional cases.
When it is appropriate to intervene
- When the actual pace of the event deviates greatly from the planned schedule.
- When an absence, complaint or table incident requires sporting criteria.
- When the tournament is ready to advance and the administrator prefers to execute the next step without waiting for the counter.